Disciplinary Actions
Attendance disciplinary procedures are as follows:
1-3 points: Verbal Communication
4 points or 1 NCNS: Written Corrective Action Plan
5 points or 2 NCNS: Final Warning with Probation Terms
6 points or 3 NCNS: Termination
Attendance is monitored on a 90-day rolling calendar
Attendance Point Values
Tardy = ½ point
Leave Early = ½ point
MIA = 1/2 point
Unexcused Absence = 1 point
NCNS = 2 points
If an agent works less than 50% of their scheduled shift (ie works less than 4 hours out of an 8 hour shift) in ADP, this is considered the equivalent of an absence for which one attendance point will be accrued.
If an agent’s total time logged is short by at least 30 minutes, the agent will be marked as “MIA.”
Timecard Corrections
Each agent is responsible to ensure his/her timecard punches are accurate.
If an agent’s timecard punches are inaccurate, the agent is responsible to add notes in ADP requesting corrections by end of shift (because timecards are reviewed the following morning).
If it is apparent that an agent’s time has not accurately been entered (because a punch is missing or because there are more productive hours in the Dialer than ADP hours) and no note has been added by the agent, then the agent’s ADP time will be updated based on Dialer productivity plus break time proportionate to total hours worked.
Payroll closes early Monday morning, every other week. Agents are responsible to notate needed corrections by close of business the preceding Friday (or Saturday if working weekends) to allow supervisors time to make corrections Monday morning.
If missed ADP time is not corrected before payroll closes, the agent will need to wait until the next pay period to be paid for missed time.
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Agents are responsible to account for their own ADP time. Failure to do so may result in missed ADP hours and may sometimes result in the accrual of additional attendance points. |
Overtime
Agents should work no more than 40 hours per week, unless overtime is being offered.
For weeks that overtime is not offered, hours may be tallied Thursday evening. Agents with over 32 hours worked from Mon-Thurs may be asked to reduce hours worked on Friday by either taking a longer lunch or leaving early.
Outage Situation
If an agent is unable to work due to issues beyond the scope of CXPs control, then the agent should log out of ADP until the issue is resolved. Some examples include:
Internet outage - Work with your internet service provider and log back into ADP when resolved.
Power outages - Work with your power company and log back into ADP when resolved.
Inclement weather - For extreme weather situations (hurricanes, etc) which restrict an agent’s ability to work, log back into ADP when safe to do so and only logout if safe to do so.
etc
Attendance Line
Unexcused tardies, leaving early, or absences must be reported to WFM by calling the attendance line.
Also let your supervisor know.
Failure to report an absence by end of shift will result in a NCNS.
Attendance line phone number: (844) 538-8700
HR Approved Absences
If you miss work for reasons which you believe should be excused, communicate this to HR and be prepared to provide documentation.
Breaks/Lunches
2 – fifteen minute breaks are allotted each day.
The first break should be taken during the first half of the shift, at least an hour after the shift start time.
The second break should be taken during the second half of the shift no later than an hour prior to the scheduled end time.
Lunch should be taken within the middle 3 hours of a shift.
Breaks should be reduced proportionately with reduced shifts (ie if an agent only works 4 hours in a day due to 4 hours of PTO, the agent should only take one, fifteen minute break).